1. Introduction
KPS Keyyur Hiriya Vidyarthigala Trust (R.) respects the privacy of visitors, former students, members, donors, supporters and other individuals who use this website.
This Privacy Policy describes the general manner in which information provided through the official website kpskeyyurhvt.com may be collected, used, stored and protected.
By using this website or submitting information through its forms, you acknowledge that you have read and understood this Privacy Policy.
2. Information We May Collect
Depending on the service or form you use, the website may collect information that you voluntarily provide.
Membership Information
- Full name
- Mobile number
- Email address
- Address
- Occupation
- School category
- Admission year
- Leaving year
- Membership type
- Membership payment details such as UTR/reference number
- Payment screenshot, where submitted
Donation Information
- Donor name
- Mobile number
- Age, where requested
- Address
- School or institution information
- Donation amount
- Purpose of donation
- UTR/reference number
- Payment screenshot, where submitted
3. How We Use Information
Information submitted through the website may be used for legitimate Trust and website-related purposes, including:
- Processing membership applications.
- Processing and maintaining donation records.
- Verifying submitted payment information.
- Communicating with members, donors and applicants.
- Maintaining Trust membership records.
- Responding to enquiries and requests.
- Maintaining and improving website functionality.
- Maintaining appropriate administrative records.
Information will not knowingly be used for purposes unrelated to the operation and activities of the Trust without an appropriate reason or permission where required.
4. Membership Information and Public Display
Some membership information may be displayed publicly on the website when the Trust has specifically designed a public section for approved members or related Trust activities.
Sensitive payment information such as payment screenshots, UTR/reference numbers and other internal verification information is intended for administrative purposes and should not be publicly displayed through normal website pages.
5. Payment Information
Where membership fees or donations are submitted through the website, users may be asked to provide transaction information such as a UTR/reference number or payment screenshot for verification.
Users should avoid submitting unnecessary financial, banking or other sensitive information that is not requested by the relevant form.
The Trust does not request passwords, ATM PINs, card PINs, OTPs or banking login credentials through ordinary membership or donation forms.
6. Payment Verification and Third Parties
If payment processing or verification involves an external payment service, bank, financial institution or other service provider, that provider may process information according to its own privacy policy and terms.
Users should review the privacy practices of any third-party service before submitting information directly to that service.
7. Website Security
Reasonable administrative and technical measures are used to protect information maintained through the website.
However, no website, server, online transmission or electronic storage system can be guaranteed to be completely secure. Users should therefore understand that transmission of information over the internet carries some inherent risk.
8. Data Storage and Retention
Information may be stored in the website's database and associated server storage for as long as reasonably required for membership administration, donation records, Trust activities, legal or accounting requirements, website administration or other legitimate purposes.
When information is no longer reasonably required, it may be deleted, archived or otherwise handled according to the Trust's administrative practices and applicable requirements.
9. Sharing of Information
The Trust does not intend to sell personal information submitted through this website.
Information may be accessed or shared where reasonably necessary for:
- Trust administration.
- Membership and donation verification.
- Website hosting and technical maintenance.
- Legal, regulatory or governmental requirements.
- Protection of the Trust, its members or users.
- Prevention or investigation of suspected misuse or fraud.
10. Cookies and Technical Information
The website may use basic technical mechanisms required for proper operation, such as session information or security-related cookies.
The website may also receive limited technical information automatically from a visitor's browser or hosting infrastructure, such as IP address, browser type, device information or access time, where such information is available through normal server operation.
Such information may be used for security, troubleshooting, performance monitoring and website administration.
11. External Links
The website may contain links to external websites, services or resources.
Once you leave the Trust's website, the privacy practices and policies of the external website will apply. The Trust is not responsible for the privacy practices, content or security of independent third-party websites.
12. Children's Privacy
The website is not intended to knowingly collect unnecessary personal information from children.
Where information relating to a minor is required for a legitimate Trust activity, it should be submitted by or with the involvement of an appropriate parent, guardian or authorized person where applicable.
13. Accuracy of Information
Users are responsible for providing accurate and current information when submitting membership, donation or other forms.
If submitted information is incorrect or needs to be updated, the user may contact the Trust through the available communication channels.
14. Requests to Update or Correct Information
A member, donor or other individual may contact the Trust if they believe that information submitted by them is inaccurate, incomplete or requires correction.
The Trust may request reasonable information to verify the identity of the person making such a request before making changes to records.
15. Fraudulent or Unauthorised Use
Attempts to submit false information, impersonate another person, misuse payment references, interfere with website security or access administrative areas without permission may be recorded and investigated.
Appropriate action may be taken where required to protect the Trust, its members, donors and website.
16. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes in the website, Trust activities, technology, applicable requirements or administrative practices.
The latest version published on this page will be considered the current version of the Privacy Policy.
17. Contact
If you have questions about this Privacy Policy, membership information, donation records or information submitted through this website, please contact the KPS Keyyur Hiriya Vidyarthigala Trust (R.) through the official contact information provided on the website.
KPS Keyyur Hiriya Vidyarthigala Trust (R.)
Official Website: kpskeyyurhvt.com
18. Your Privacy Matters
The Trust values the confidence placed in it by former students, members, donors, supporters and visitors. Information submitted through this website will be handled with reasonable care and used primarily for the purposes for which it was provided and for legitimate Trust and website administration.